Despite the title of this entry, I must start with some updates on the Early Decision notification process. Good news everyone. We’ve moved forward at a good pace over the last couple of weeks and therefore we have met our internal goal of releasing decisions one day earlier this year. So unless something tragic occurs over the next 48 hours (knock on wood … over and over again), Early Decision notifications for the Fall 2008 applicant pool will be released on Friday, December 14, 2007.
Just like last year, the process will work the same way:
- All Early Decision notifications will be mailed on Friday, December 14. This includes all admit packages, as well as defer and deny letters.
- We will also email decision notifications to those applicants who indicated an email address on their application.
- We will begin sending emails at 6:00 p.m. EST on Friday, December 14. The reason for this is that we feel that receiving your college admissions decision should be a personal experience that you share with yourself and your family. We prefer students not receive decisions during the middle of the school day, so we wait until the majority of our applicants are out of school.
- If an applicant does not receive an email it is because either there was no email provided with the application, the email address provided no longer works, or a data entry error. Unfortunately, we do not re-send emails, so in such situations the student must wait for the mail to arrive.
- We will not release the “subject lines” of our email decisions in advance. The content of these emails does change from year-to-year.
Admissions decisions can be released over the phone starting Tuesday, December 18. We will only release decisions to the applicant, a parent or guardian of the applicant, or the applicant’s high school guidance counselor. Decisions will be released only if the identity of the caller can be reasonably assured.
- Decisions about acceptance into the BME major are departmental decisions and therefore we do not release such information over the phone or through email. All Early Decision applicants who applied to the Biomedical Engineering major will learn of their BME decision in their acceptance packets.
OK, regular decision applicants, the rest of the post is dedicated to you. For the last two years as the January 1st regular decision deadline approaches, I have dedicated a Hopkins Insider entry to responses to frequently asked questions. (Don’t believe me? Well check out the FAQs from December 2006 and December 2005.) As always, I hope you find this information helpful and if you have questions not answered here that is why we have the Johns Hopkins Message Boards.
When is the deadline, really?
The regular decision deadline is January 1, 2008. This is our online submission deadline and our postmark deadline. Applicants should submit their online application materials no later than 11:59 p.m. EST on January 1st. Since January 1 is a national holiday, we will accept application materials that are postmarked January 2, 2008. (Remember though, this is one of my pet peeves, so you shouldn’t even be thinking about procrastinating to that last minute.)
Have you received my application? OR I submitted my application online have you received it? OR My school sent my transcript and letters of recommendation have you received them? OR Any other question asking about the status of your application and whether it has been received and/or processed, or if anything is missing?
As you can imagine, it’s a busy time in the Admissions Office as we process application materials. Because of the volume of records being handled, we regret that it is not possible to confirm whether application files are complete or to identity which individual items have been received. Johns Hopkins does not have an online system for checking application status, nor do we confirm application materials through email.
You will be mailed an acknowledgment postcard after your application is received. This indicates your application file has been opened (not necessarily that it is complete). In late February, once we have processed all received application materials, we will contact students whose applications remain incomplete. Those students will be given an opportunity to provide us with any missing items before we complete the evaluation of their applications. Rest assured that application files are checked carefully for completeness. You may call (410) 516-8171 after February 18 to check on your application, but we do ask that you call only if you have been previously contacted by us about missing materials.
Can I mix forms from the Common Application, the Universal Application, and/or the Johns Hopkins application? Can I mix online application materials with “snail mail” materials?
To apply to Johns Hopkins University you must submit either the Johns Hopkins University application Part I and Part II OR the Common Application and Johns Hopkins Common Application supplement OR the Universal Application and the Johns Hopkins Universal Application supplement. Please be sure that you apply with both the Part I and Part II of the JHU application or the Common/Universal Application and Hopkins supplement – do not mix these forms.
Also do not mix online and paper application materials. If you are applying with the JHU Online application, then complete the whole online application and there is no need to submit the paper application. If you are applying with the Common/Universal Application online then you must submit the Hopkins supplement online as well – there is no need to mail the supplement.
Finally, though we do not encourage this practive, you are able to use Common Application school report and teacher recommendation forms with the Johns Hopkins application, and vice versa.
My school is closed for the holidays so I can’t submit the transcript and/or letters of recommendation until after January 1st. May I send supplemental materials for my application after the January 1st deadline?
First, this should not be a problem since you should request this information before your school goes on holiday break. However, the application deadline is a postmark / online submission of January 1st for the student’s part of the application — either the Part I and Part II of the JHU Application or the Common Application and Common Application supplement. Supporting materials (school materials) such as transcripts, test scores, and recommendations can be sent separately after the January 1st deadline. However, we recommend all required documents be postmarked no longer than two weeks after the deadline — no later than January 15th.
I have yet to submit my application, but some of my application materials (school forms, tests, etc.) have already been sent. Will this be a problem?
Not a problem. Applicants to Johns Hopkins University may submit application materials such as test scores, letters of recommendation, and school reports along with transcripts in advance of their submission of their application. These documents will be processed and placed in a pending folder until one’s application is submitted, received, and processed. Then we will merge all documents and determine whether one’s application is complete. To assist with the proper processing of documents we request that all materials include the applicant’s full name, birth date, and school.
When should my test scores be sent, and how?
You must request that all your SAT Reasoning, SAT Subject exams, ACT, and/or TOEFL scores be sent directly by the testing agency. The Johns Hopkins code for the College Board is 5332 and for the ACT is 1704.
Test scores submitted on or along with an official high school transcript will only be considered if the transcript is submitted by one’s high school and the scores are officially electronically recorded by the high school directly from the testing agency. One should check with their school’s guidance office to confirm that the test scores recorded on one’s transcript have been in the past considered by colleges as official.
Test scores need to be requested from the testing agencies prior to our stated application deadlines but may arrive after the deadline. Regular Decision applicants must submit their request for their tests to be sent to Johns Hopkins prior to the January 1st deadline. Though the scores will arrive past the deadline they will still be considered if requested in advance of the deadline.
May I submit January standardized test scores (SAT Reasoning, SAT Subject exams, or TOEFL) with my regular decision application?
Though regular decision candidates should have completed required tests no later than December of their senior year, students may take the January examinations if they are re-taking the SAT Reasoning exam, are taking SAT II subject exams, or are submitting TOEFL exams. Although we cannot guarantee that January scores will arrive before the Admissions Committee evaluation, past experience suggests that scores taken on these dates usually arrive in time. January scores will be accepted for those students unable to meet their test requirements by December. In such cases, we encourage you to note your intention of taking the later standardized test(s) on your application.
Should I rush my test scores?
There is no need to rush test score reports as they do not get processed by our office any sooner. This is just a way the College Board / ETS makes more money. Save the money, don’t rush scores.
I have already sent my application but I want to update a few things or correct an error. How do I do this?
There are two ways to update your application. First you may send any updates in the mail up until the end of January. Please send to the following address and include your name, birth date, and high school:
Office of Undergraduate Admissions
Johns Hopkins University
3400 N. Charles Street
Baltimore, MD 21218
Or you may fax your application update with a cover sheet to 410-516-6025. Once again, include your name, birth date, and high school.
Please note we do not process application materials submitted via email or through email attachments.
Does Johns Hopkins accept additional letters of recommendation?
We require all applicants to submit two letters of recommendations – one from a teacher and one from a guidance counselor. Applicants may submit additional letters of recommendation but we request that you do not submit more than four letters total. Additional letters of recommendation may come from a coach, employer, extracurricular advisor, additional teacher, school administrator – pretty much anyone who can present additional sides of your character. I would though avoid parental and peer references.
How can I arrange an interview and are they required?
Interviews are not a required element of the application to Johns Hopkins. In fact, interviews are informational and non-evaluative. Unfortunately all interview requests for on-campus interviews needed to be submitted prior to December 1st. Please know that if you did not interview you will not be at a disadvantage in the admissions process. Information about off-campus alumni interviews can be found here: http://apply.jhu.edu/visit/aluminterviews.html.
I would like to submit a recording of my music / slides of my art / portfolio of my newspaper articles / DVD of accomplishments / research abstract / or some other supplemental information. Can I do this and will it be considered?
Yes, supplemental materials are welcome additions to your application. All supplemental information should be sent to the Admissions address listed above (under the answer for application updates). There are no specific requirements for supplemental materials; you can submit information in any format (e.g. portfolios, CDs, DVDs, slides, etc.) However we make sure applicants understand that typically the Admissions committee does not have much time to review such information. The general rule is that an application reader has about 5 minutes to review supplemental materials.
I am applying with the Common / Universal Application. Do I need to submit the two Johns Hopkins essays included in the supplement? Do the Hopkins essays have a word limit?
Read this message board thread for a detailed description of this year’s essay policy: New Essay Policy Explained.
As far as word counts, we do not state any official word limits. Typically the “community” essay runs between 500 – 1000 words while the “majors” essay runs between 250 – 500 words.
Does Johns Hopkins allow application fee waivers?
Yes, we will accept fee waivers. If paying the application fee presents any financial hardship to you we are happy to waive the application fee.The fee waiver must either be an official College Board fee waiver or a letter from your secondary school counselor on school letterhead. We require official copies and therefore we will not accept photocopied requests for fee waivers. Applicants can apply online and still submit their fee waiver requests in writing.
When is the Financial Aid deadline and where can I learn more about applying for Financial Aid?
The Financial aid deadline for the submission of the FAFSA and CSS Profile is March 1, 2007. Please review this web site for full details: http://www.jhu.edu/finaid/prosp_stud.html.
FAQs for International Applicants: http://apply.jhu.edu/faqs/international.html
Even more FAQs: http://apply.jhu.edu/faqs/faqs.html
Whew … that was a lot of info. Hope it helped. Good luck with those applications, and don’t procrastinate!!!